FINANCE ASSISTANT

£22,000 - £26,000   |    Permanent   |    Engineering

Daventry

MAIN PURPOSE OF ROLE

Support the Group Finance Controller in recording and retrieving financial details of the company, including maintaining financial records and cash handling.

Key Responsibilities & Accountabilities
Purchase Ledger
• To process purchase invoices to the accounting system (Access Supply Chain) in a timely and accurate manner;
• Resolve queries and disputes with suppliers by liaising with suppliers directly and with the purchasing team;
• Review supplier statements and ensure that all invoices have been accurately recorded and investigate discrepancies when they arise;
• Prepare supplier payment runs for review by Group Finance controller and load onto the bank online payment system for approval;
• Manage the Goods Received, Not Invoiced report, ensuring all costs are recorded.
• Set up new supplier accounts in line with company policy.

Company Credit Cards and Employee Expenses
• Ensure that monthly credit card statements and payments are reconciled to invoices and correctly posted.
• Ensure that employee expenses are processed in accordance with Company Guidelines and paid accordingly.

Sales Ledger
• Process all Sales Invoices to the accounting system (Access Supply Chain) once goods are despatched, and to ensure it is done in a timely and accurate manner;
• Resolve disputes with customers by liaising with customers and Sales team.
• Credit Control as and when required
• Set up new customer accounts in line with company policy.

Cashflow
• Reconcile the bank accounts daily, ensuring all transactions are correctly recorded in Access Supply Chain and reflected in the cashflow.
• Assist with the preparation of the weekly cashflow report, updating transactions posted, Accounts Receivable and Accounts Payable
• Prepare suggested payment runs
• Post all transactions to Access Supply Chain
• Month end reconciliations

Month end & statutory reporting
• Assist team with the preparation of the Month End, Year End accounts and audit pack and work with the external accountants when required.o Intercompany balances
    o Fixed Asset reconciliation, depreciation calculation and posting
    o Goods Received Not Invoiced reconciliation
    o Customer and Supplier reconciliations
    o Bank and Cash Reconciliation
    o Supporting schedules

Other duties
The Finance team support all areas of the business, helping cover during lunchtimes and holidays.
• Finance administration (scanning and filing of invoices)
• Any other reasonable duties which may be required by management from time to time
• Compliance with all departmental H&S requirements
• Compliance, where appropriate with management, & environmental, systems, such as ISO 9001 & ISO 14001

PERSONNEL SPECIFICATION

Qualifications and Experience
• Experience within an accounts position, working with ERP systems (such as Sage, Dynamics, SAP, Supply Chain) preferred but full training given
• Experience of working in a face paced environment
• Competency in Microsoft Excel, Word and Outlook
• Excellent attention to detail and time management skills

Special aptitudes
• Confidential in all matters
• Professional approach, coupled with strong interpersonal skills.
• Excellent planning, organisational and time management skills
• Excellent verbal, written communication and presentation skills
• Strong IT skills
• Ability to work diligently to ensure that the information within Access Supply Chain is accurate
• Ability to work co-operatively with others to complete tasks and implement process improvements
• Determination to improve, grow and contribute to the departments success
• A creative thinker not afraid to suggest new ways of doing things

Disposition
• Flexible and cooperative attitude
• An assertive but calm demeanour
• Self-motivated
• Ability to listen to customer needs and respond accordingly

Requirements
• Good timekeeping and attendance record
• Willing to be flexible with hours to ensure tasks are completed on time
• Neat and tidy appearance
• Completer/Finisher

Any JRM employee may be asked on occasion to perform additional or unrelated duties, after appropriate training has been given, if required.

Summary Terms & Conditions
• Pension – Upon joining the Company, you will be automatically enrolled, with contributions starting after successful completion of the probationary period. On completion of one years’ service, and subject to the rules, you will be invited to participate in the main JRM pension scheme.
• Leave entitlement – 25 days per year plus statutory holidays (compulsory shutdown of three days at Christmas).
• Notice period – There will be an initial three-month probationary period, during which notice will be one week on either side. On successful completion of the probationary period notice will be one month.
• Working hours – 08:30 – 17:00, Monday to Friday.
• AAT support for the right candidate

This job description is neither exhaustive nor exclusive and may be reviewed in the future depending upon operational requirements and staffing levels.